Privacy by Design – Secured in the EU
Built in Finland. Emill protects your data, your users, and your collaboration – always.
Emill strictly complies with the EU’s GDPR and DPA regulations, ensuring secure and responsible data management. We are committed to demonstrating this through clear policies and full transparency towards our customers.
Contact Us or Learn More
If you have questions about our security practices or want to learn more:
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Read our Privacy Policy
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Explore our Terms of Use
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Contact info@emill.fi
Compliance with EU GDPR and DPA Requirements
Emill complies with the EU’s GDPR and DPA regulations, ensuring secure and responsible data handling. Your content and collaboration are protected — and always treated with full confidentiality.
Your email address and a freely chosen username are stored in the platform. This username can be anything, offering flexibility and enhanced privacy.
You can also review detailed privacy information and Emill’s data protection policies in the GDPR Application Library.
Ongoing Development of the Service
We actively monitor the evolution of EU security regulations and standards, and update our service regularly to stay fully aligned with them. All improvements and updates are communicated openly — so our customers always stay informed.
One key advantage of Emill is that all data and servers are located within the EU. This sets us apart from global market-driven platforms, whose data security practices may be fragmented or inconsistent.
Direct Feedback Channel
Emill stores the user’s email address for login and communication purposes. The username is completely user-defined — it can be anything and does not need to contain official identifiers like a real name or personal data. This gives users the freedom to use the platform securely and with privacy.
No. Emill is completely free from external distractions or third-party advertising.
No — unless the user explicitly requests an integration that requires such transfer.
Emill provides a license that fits the customer’s needs. The customer manages their own groups and users on the platform and customizes the functionalities to serve their organization or community.
Age limits are determined by the license holder, who also manages the groups and users on the platform. The license holder is responsible for complying with all relevant laws and recommendations related to user groups. This ensures safe and appropriate use of the platform in each organizational context.
Personal Data Act & GDPR (General Data Protection Regulation)
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The GDPR defines specific requirements for the protection of minors. In Finland, the minimum age to use information society services without parental consent is 13. For children under 13, parental approval is required for data processing.
Act on Electronic Communications Services (917/2014)
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Regulates the responsibilities of digital service providers and the protection of users’ data. Providers must ensure data security and valid terms of use regardless of user age.
Basic Education Act (628/1998)
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If used in schools, the platform must align with student protection principles and pedagogical standards. Responsibility for minor users rests with the educational provider.
Youth Act (1285/2016)
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When the platform is used in youth-specific contexts, this law supports actions that promote young people’s participation, safety and well-being.
Information Society Code (917/2014)
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Establishes requirements for the security, data processing, and user terms of electronic services.
Child Welfare Act (417/2007)
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Especially relevant when the platform is used by minors. The platform must ensure the protection and safety of children and their rights.
Criminal Code of Finland (39/1889)
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If Emill enables communication between users, the Criminal Code provisions — including those on defamation, harassment or infringement of rights — must be observed.
Occupational Safety and Health Act (738/2002)
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If the platform is used in work environments, the use must follow workplace safety regulations, especially for minors employed in the organization.
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What personal data does Emill process?
Emill stores the user’s email address for login and communication purposes.
The username is completely user-defined — it can be anything and does not need to contain official identifiers like a real name or personal data. This gives users the freedom to use the platform securely and with privacy.
Why Data Protection Matters to Us
How is data protection implemented in practice?
How is data protection implemented in practice?
Data processing: All personal data is processed in encrypted form. Access is strictly limited to designated individuals with proper authorization and training in data protection and security.
Log data: User activities are comprehensively logged to ensure transparency and security.
Location and storage: Our servers are located within the EU (Finland, Sweden, France), and no data is transferred outside the EU.
Our Commitment to Security
We apply security updates to the software without delay.
The service undergoes regular vulnerability testing and audits.
Any potential data breaches are reported promptly and transparently, in accordance with established procedures.
We operate in alignment with EU law and data protection standards, as outlined in the EUR-Lex portal.
Stay Informed. Stay in Control.
We believe privacy is not just a feature – it’s a responsibility.
That’s why we design Emill to protect your content, your users, and your collaboration at every step.
Need more details?
→ Visit our Privacy Policy
→ Explore our Terms of Use
→ Contact: Data Protection Officer