Privacy by Design – Secured in the EU
Built in Finland. Emill protects your data, your users, and your collaboration – always.
Emill strictly complies with the EU’s GDPR and DPA regulations, ensuring secure and responsible data management. We are committed to demonstrating this through clear policies and full transparency towards our customers.
Contact Us or Learn More
If you have questions about our security practices or want to learn more:
-
Read our Privacy Policy
-
Explore our Terms of Use
-
Contact info@emill.fi
Compliance with EU GDPR and DPA Requirements
Emill complies with the EU’s GDPR and DPA regulations, ensuring secure and responsible data handling. Your content and collaboration are protected — and always treated with full confidentiality.
Your email address and a freely chosen username are stored in the platform. This username can be anything, offering flexibility and enhanced privacy.
You can also review detailed privacy information and Emill’s data protection policies in the GDPR Application Library.
Ongoing Development of the Service
We actively monitor the evolution of EU security regulations and standards, and update our service regularly to stay fully aligned with them. All improvements and updates are communicated openly — so our customers always stay informed.
One key advantage of Emill is that all data and servers are located within the EU. This sets us apart from global market-driven platforms, whose data security practices may be fragmented or inconsistent.
Direct Feedback Channel
The user's email address is stored in the system for communication and login purposes. The username is completely optional – it can be anything and does not have to contain official information such as name or other personal information. This allows users to use the platform safely and with their privacy protected.
No. Emill is completely free from external distractions.
No, unless it is an integration requested by the user.
Emill offers the license that best suits the customer's needs. The customer manages groups and users on the platform themselves, adapting the platform's functionalities to the needs of their organization or community.
Age limits are set by the licensee, as the licensee manages the groups and users on the platform. It is the licensee's responsibility to always comply with applicable laws and recommendations regarding user groups. This ensures the appropriate and safe use of the platform for the needs of the organization or community.
-
Personal Data Act and GDPR (EU General Data Protection Regulation)
-
The GDPR (General Data Protection Regulation) defines special requirements regarding the protection of data of minors. In Finland, the age limit for a child to use information society services is 13 years, which means that consent from a guardian must be obtained for the processing of personal data from persons under the age of 13.
-
-
Act on Electronic Communications Services (917/2014)
-
Regulates the obligations of electronic service providers and the data protection of users. The service provider must ensure data security and terms of use regardless of age group.
-
-
Basic Education Act (628/1998)
-
If the platform is used in comprehensive schools, student protection and pedagogical principles must be taken into account. For underage users, the responsibility lies with the education provider.
-
-
Youth Act (1285/2016)
-
If the platform specifically targets youth groups, the Youth Act supports actions that promote the inclusion, safety and well-being of young people.
-
-
Information Society Framework (917/2014)
-
Sets requirements for the security, data processing and user terms of electronic services.
-
-
Child Protection Act (417/2007)
-
Child Protection Act is especially important when it comes to underage users. The use of the platform must be safe and protect the rights of children.
-
-
Criminal Code (39/1889)
-
If the platform enables communication between users, criminal law articles related to, for example, defamation, bullying, or violation of the rights of others must be taken into account.
-
-
Occupational Safety Act (738/2002)
-
If the platform is used in a work environment, it must be ensured that its use complies with occupational safety regulations, especially for underage workers.
-
-
What personal data does Emill process?
Emill stores the user’s email address for login and communication purposes.
The username is completely user-defined — it can be anything and does not need to contain official identifiers like a real name or personal data. This gives users the freedom to use the platform securely and with privacy.
Why Data Protection Matters to Us
How is data protection implemented in practice?
How is data protection implemented in practice?
Data processing: All personal data is processed in encrypted form. Access is strictly limited to designated individuals with proper authorization and training in data protection and security.
Log data: User activities are comprehensively logged to ensure transparency and security.
Location and storage: Our servers are located within the EU (Finland, Sweden, France), and no data is transferred outside the EU.
Our Commitment to Security
We apply security updates to the software without delay.
The service undergoes regular vulnerability testing and audits.
Any potential data breaches are reported promptly and transparently, in accordance with established procedures.
We operate in alignment with EU law and data protection standards, as outlined in the EUR-Lex portal.
Stay Informed. Stay in Control.
We believe privacy is not just a feature – it’s a responsibility.
That’s why we design Emill to protect your content, your users, and your collaboration at every step.
Need more details?
→ Visit our Privacy Policy
→ Explore our Terms of Use
→ Contact: Data Protection Officer